The Quality Administrator will report into the Quality team and is required to support the day to day running of the company Quality Management System (QMS). This includes responsibility for:
- Supporting colleagues with the effective documentation and close out of Quality Event actions to agreed timelines
- Co-ordinating periodic review of procedures with various stakeholders to agreed timelines
- Managing the purchasing and administration of external standards
- Supporting the management and reporting of Quality Management System (QMS) training across the business
- Supporting the qualification, administration and management of approved suppliers
In addition this role will support the Laboratory Operations group (approx. split 60% quality 40% Lab Ops). This includes the following responsibilities:
- Support the closeout of alarms from the Environmental Monitoring System and assist in maintaining our equipment management system(s), including tracking calibration, maintenance, and service schedules to ensure compliance and readiness
- Assist with procurement activities including but not limited to obtaining quotes, raising purchase orders, and coordinating both onsite and offsite equipment servicing
- Support the maintenance and oversight of action trackers, incident logs, and other operational records used by the LabOps and EHS teams to ensure timely follow-up and accountability
- Oversee the update and maintenance of templates and controlled documents for LabOps and EHS, ensuring version control and compliance with document management procedures
- Assist in managing lab access permissions and tracking mandatory training completion to support site compliance and safety
- Provide flexible administrative assistance as needs arise, supporting continuous improvement in our systems and operations
Qualifications and skills
Essential:
- Good organisational and time management skills
- Good communication skills – enabling quick rapport building
- Good working knowledge of MS office
- Confidence working in digital systems and document control platforms
Desirable:
- Experience of working within a certified QMS (e.g. ISO 9001 or ISO 13485)
- Experience working within a technical or regulated product environment
Personal Qualities
- Collaborative and actively shares own knowledge
- Enthusiastic with a positive outlook and solutions focus
- Adaptable and pragmatic
- Self-sufficient and willing to take responsibility for own tasks
- Excellent attention to detail
- Aware of own limitations and knows when to ask for help
- Resilient and calm under pressure
- Shows integrity and honesty at all times
- Respectful of others’ opinions and contributions and is supportive of colleagues