Success in the role requires effective co-ordination of project administration tasks in conjunction with Project Managers, fellow Project Administrators and colleagues from across the business.

The role will involve providing administrative support to a variety of projects. The responsibilities within the project may include:

  • Taking responsibility for travel bookings, travel itineraries, meeting co-ordination, equipment and other purchases relating to the project and similar administration tasks
  • Supporting presentation preparation, workshop preparation and writing up notes from workshops, when required
  • Completing all relevant proposal/project opening and closing procedures (including archiving)
  • Maintaining project databases and Design History Files
  • Project-related filing e.g. project-related documents and items received from clients
  • General administrative support to project teams and project managers
  • Carrying out all other administrative, or relevant tasks, as a member of the project management team within a fast growing company

For a candidate with less work experience, there is an opportunity to receive training and coaching and to learn how medical devices are designed and developed.

Qualifications and Skills

Essential

  • Good level of academic achievement to A Level
  • Good level of administrative skills
  • Strong written and verbal communication skills
  • Experience of working in a fast-paced company requiring diligence and accuracy
  • Excellent organisational skills and attention to detail
  • Able to work effectively in close collaboration with other project administrators and members of project teams
  • Highly experienced user of Microsoft Outlook and Microsoft Office, specifically, Word, Excel (including basic formulae) and PowerPoint
  • Numerate and familiar with basic financial documentation e.g. purchase orders, invoicing
  • Ability to work with clients and suppliers

Desirable

  • Project administration in a consulting or services environment
  • Experience in an environment with a Quality Management System
  • Familiar with SharePoint
  • Ability to manage complex document flows
  • Ability to work on a number of different projects or tasks at any one time, manage own time effectively and manage conflicting priorities
  • Capable of supporting planning and costing activity and monitoring project budgets and activities against project plan
  • Experience in using advanced planning, visualisation and presentation tools, e.g. MS Project, MindManager, Visio

Personal Qualities

  • Dependable and willing to take responsibility for own tasks
  • Aware of own limitations and knows when to ask for help
  • Respectful of others’ views and contributions and is supportive of colleagues
  • Approachable and enthusiastic with a positive and helpful attitude
  • Flexible and pragmatic in relation to work practices
  • Displays initiative and is able to solve less than routine problems
  • Calm under pressure and able to cope with changing scope and fast-moving projects
  • Confident dealing with colleagues at all levels and with managing expectations of others
  • Collaborates effectively and is a good team player, keen to work as part of a project administration team to provide a seamless service
  • Displays integrity and discretion, and is able to deal with confidential information
  • Eager to continually learn, drive best practice and improve project processes and templates
  • Reliable and punctual

Equal Opportunities

Team values equality, diversity and inclusion in employment and recruitment. We are committed to promoting equal opportunities and an inclusive community, where our talented people respect and value the contributions, skills and abilities of others.

We want our people to succeed on merit; treating individuals equally, including making decisions and providing encouragement and opportunities relating to recruitment, career development and retention in a fair and consistent manner.

Our aim is a workplace free from all forms of bullying, harassment or victimisation, and unlawful or unfair discrimination on the grounds of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnerships.

Application Form





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